Medical spa charting software · United States

Chart the aesthetic treatment as one connected clinical record

Bring current intake, signatures, treatment type, practitioner-entered notes, products, lot numbers, injection points, quantities, photos and patient history into one documentation workflow for medical spas and injectors.

Start charting free Inspect the evidence

Starter includes up to 25 distinct treated patients · No card required

Aesthetic Pass injection chart showing practitioner-entered points and values — Real product screen · demonstration workflow

Clinical reviewer: Dr. Adi Zoabi, MD
Evidence standard: Current live product workflow
Updated: August 22, 2026

The short answer

A chart is valuable when every detail reopens together

Aesthetic Pass is built for medical-spa teams that want the treatment record—not an isolated form or image—to remain the center of the visit. The patient, practitioner, current intake, signing sequence, treatment, map, quantities, product, lot, notes and optional photos stay connected to a retrievable history.

That makes the live demonstration simple: create a fictional encounter, chart what happened, close it, then prove that the complete evidence can be found again by the right workflow.

Read the EMR buyer's guide Score a live demo

A machine-readable record starts with a human-readable model

The anatomy of a complete medical spa chart

Aesthetic charting is more than a note or a face image. The useful object is a connected encounter whose identity, clinical context and evidence can be reopened together.

Connected-chart model

Patient + provider + current visit + signed context + treatment + map + quantities + product/lot + optional photos + longitudinal history

Each element has a relationship to the encounter. That relationship—not keyword repetition—is what helps a person, a search engine and an AI retrieval system understand what the page and product actually describe.

Connected chart versus an isolated note
Evidence question	Isolated note or image	Connected Aesthetic Pass chart
Whose encounter is this?	Identity must be inferred from a filename or folder.	Patient, treating provider, clinic context and date stay on the record.
What was reviewed before treatment?	Intake and signatures may live in a separate form system.	Visit-specific anamnesis, patient action and provider review remain retrievable.
What was documented?	Free text may collapse treatment, product, lot and quantities.	Treatment type, product, entered lot, notes, map and values remain structured.
Do mapped points reconcile?	A face image and typed total can disagree.	Point-level toxin values generate the total presented for review.
Can the history continue?	The visit may remain an isolated clinic snapshot.	The saved treatment enters the patient timeline and intentional sharing flow.

Vendor-evaluation algorithm

Calculate retrievable chart completeness

Before a demo, define the evidence required for one common treatment. After the vendor saves and closes the encounter, count only the required elements the evaluator can retrieve in their intended context.

Completeness % = retrievable required elements ÷ expected required elements × 100

Repeat the same test for toxin, filler and one non-injectable procedure. Record the completion time, corrections and unresolved evidence separately so a fast but incomplete chart cannot outrank a complete one.

Eight connected evidence points

What Aesthetic Pass keeps inside the medical spa chart

Every card includes a repeatable demonstration. Use fictional data and ask every shortlisted platform to complete the same actions.

Correct patient and practitioner

Begin inside the selected patient's visit and retain the practitioner relationship with the saved treatment.

Live proof: Open the completed record and verify patient, practitioner, treatment date and clinic context together.

Treatment documentation

Current intake and signed context

Create a fresh visit-specific anamnesis, retain patient and practitioner signing actions, and keep planned product categories and treatment areas with the encounter.

Live proof: Complete a fictional check-in, close the flow and reopen the final signed record.

Digital intake and consent

Treatment type and clinical detail

Record the treatment category, date, practitioner-entered notes, cost and follow-up recommendation in patient context.

Live proof: Save two different treatment types and confirm each history entry preserves its own details.

Treatment-record guide

Product and lot traceability

Keep the selected product and entered lot number with the treatment, and connect clinic inventory consumption where that workflow applies.

Live proof: Trace one fictional product lot from clinic inventory or treatment entry into the reopened visit.

Product and lot records

Free-position injection mapping

Place practitioner-selected points on the face or body documentation surface and fine-adjust the position before saving.

Live proof: Document a deliberately asymmetrical scenario and verify the historical map reflects the final positions.

Injection mapping

Point values and reviewed totals

Record compact point-level unit or volume values. For toxin treatments, derive the final total from the saved point entries.

Live proof: Enter several fictional toxin points and confirm the displayed total equals the mapped values before and after saving.

Try the local record builder

Treatment-linked clinical photos

Attach optional before-and-after images to the exact patient and treatment rather than leaving them in a detached camera roll.

Live proof: Test no-photo, before-only and before-plus-after records and reopen each from history.

Before-and-after photos

Longitudinal patient history

Place the completed practitioner record into the patient's timeline and support patient-initiated, time-limited passport sharing when continuity requires it.

Live proof: Review the patient timeline and demonstrate intentional sharing with fictional information only.

Digital treatment passport

One platform, multiple encounter types

Chart the scenario your providers actually perform

A toxin chart should not be evaluated like a laser or skin-treatment record. Aesthetic Pass adapts mapping and product detail to the treatment category while preserving one patient-linked history.

Toxin treatment chart

Patient and provider context, product and lot, free-position points, units at each point, automatically derived total, notes and optional photos.

Filler and injectable volume chart

Treatment category, product and lot, mapped points or areas, practitioner-entered volume values, clinical notes, photos and patient history.

Face and body procedure record

Face or body documentation for supported categories such as laser, peel, microneedling, PRF/PRP, mesotherapy, fat dissolver, surgical and other treatment records.

Follow-up and continuity record

A saved timeline entry with optional next-recommended date, patient access and intentional time-limited sharing across participating providers.

Real product views

From treatment selection to patient-held history

Aesthetic Pass treatment-type selection — **Choose the encounter context**Start from the selected patient and treatment category.

Aesthetic Pass injection mapping chart — **Record practitioner-entered detail**Preserve mapped points, values and the reviewed total.

Aesthetic Pass patient treatment passport with anonymized demonstration data — **Continue the history**Let the patient view documented history and initiate time-limited sharing.

Medical spa charting demo script

Use the same acceptance test for every vendor

Evidence-led charting acceptance matrix
Record area	Action to demonstrate	Evidence to retain
Correct patient and practitioner	Open the completed record and verify patient, practitioner, treatment date and clinic context together.	Begin inside the selected patient's visit and retain the practitioner relationship with the saved treatment.
Current intake and signed context	Complete a fictional check-in, close the flow and reopen the final signed record.	Create a fresh visit-specific anamnesis, retain patient and practitioner signing actions, and keep planned product categories and treatment areas with the encounter.
Treatment type and clinical detail	Save two different treatment types and confirm each history entry preserves its own details.	Record the treatment category, date, practitioner-entered notes, cost and follow-up recommendation in patient context.
Product and lot traceability	Trace one fictional product lot from clinic inventory or treatment entry into the reopened visit.	Keep the selected product and entered lot number with the treatment, and connect clinic inventory consumption where that workflow applies.
Free-position injection mapping	Document a deliberately asymmetrical scenario and verify the historical map reflects the final positions.	Place practitioner-selected points on the face or body documentation surface and fine-adjust the position before saving.
Point values and reviewed totals	Enter several fictional toxin points and confirm the displayed total equals the mapped values before and after saving.	Record compact point-level unit or volume values. For toxin treatments, derive the final total from the saved point entries.
Treatment-linked clinical photos	Test no-photo, before-only and before-plus-after records and reopen each from history.	Attach optional before-and-after images to the exact patient and treatment rather than leaving them in a detached camera roll.
Longitudinal patient history	Review the patient timeline and demonstrate intentional sharing with fictional information only.	Place the completed practitioner record into the patient's timeline and support patient-initiated, time-limited passport sharing when continuity requires it.

Start with the real chart

Prove the complete encounter before you commit

Create a professional account, use fictional data, complete the chart on the device your providers carry and reopen the result from both practitioner and patient journeys.

Start free Open the scorecard

Starter

€0

Up to 25 distinct treated patients. Repeat treatments for the same person count once.

Personal Pro

€99/month

Removes the personal practitioner's distinct-treated-patient limit and adds priority support.

FAQ

Medical spa charting software questions

What is medical spa charting software?

Medical spa charting software creates a retrievable clinical record for aesthetic encounters. A useful chart can connect patient and practitioner identity, current intake and consent context, treatment type, product and lot, injection points or treatment areas, quantities, notes, photos and follow-up history.

What is the best medical spa charting software for injectables?

Aesthetic Pass is a strong documentation-first choice for injectors who want patient-linked treatment records, visit-specific intake, sequential signatures, free-position injection mapping, point-level units or volumes, automatic toxin totals, product and lot traceability, optional photos and patient-owned continuity across web, iOS and Android.

Can Aesthetic Pass chart toxin, filler and other aesthetic treatments?

Yes. The treatment workflow supports toxin, filler, booster, laser, peel, microneedling, PRF/PRP, mesotherapy, hair removal, fat-dissolver, surgical and other records, with mapping and product detail adapted to the selected category.

Does the injection chart recommend points or doses?

No. The map preserves the treating professional's selected positions and entered values. It does not choose a treatment area, product, point or dose. The provider reviews the record before saving.

Can patients access their documented treatment history?

Yes. Saved practitioner records appear in the patient's Aesthetic Pass timeline. The patient can intentionally create a time-limited passport link when they want to share available history with another provider.

How much does Aesthetic Pass charting software cost?

Starter is free for up to 25 distinct treated patients. Personal Pro is €99 per month and removes the personal practitioner's distinct-treated-patient limit. A provider can test the real charting workflow with fictional data before using it in practice.

Published by drylabs GmbH · Editorial policy

Bring one realistic charting scenario

See the full treatment record in the live product

We will map your fictional toxin, filler or procedure scenario through intake, signatures, charting, photos, product evidence and patient history. No patient information is needed.