For Clinic Owners & Managers
Run Your Aesthetic Clinic On One Platform
Multi-practitioner management. Vial-level inventory with structured lot-number records. Product documentation and automated patient retention. Built for the operational reality of running an aesthetic clinic.
Founder-led demo · 20 minutes · No commitment
Built for Clinics
Operational tools that scale with you
Aesthetic Pass for Clinics handles the operational layer your clinic actually runs on.
Multi-Practitioner Management
Invite doctors and aestheticians to your clinic. Assign roles (admin / manager / practitioner). One clinic profile, multiple linked team members.
Inventory + Lot-Number Records
Vial-level tracking with FEFO depletion. Auto-waste on toxin 48h open-vial. Record Chargennummer and EUR Netto/Brutto values for reorder workflows. Entries remain practitioner-provided records.
Structured Product Documentation
Keep the selected product and practitioner-entered lot number linked to the treatment record. These records support traceability inside your workflow; they are not a manufacturer authenticity certification.
Patient Retention Engine
Automated treatment-recall reminders (timezone-aware, product-duration-based). Doctor → patient transactional messaging (photo requests, check-ins, visit reminders) directly to their phone.
Your Command Center
The clinic dashboard
One workspace for inventory, staff, supply chain, billing, and analytics. Designed for clinic admins and managers.
Overview
Join code for inviting practitioners. 4 stats cards (total products, low stock, open vials, monthly spend). Inventory charts.
Inventory
Vial-level stock with expiry, lot number, manufacturer. FEFO depletion. Open-vial tracking. Auto-waste on toxin 48h.
Staff
Manage your practitioner team. Bidirectional invite + acceptance. Set clinic roles (admin / manager / practitioner).
Alerts
Low-stock warnings. Expiring vials. Open-vial timeouts. Reorder triggers based on velocity.
Reports
Treatment volume by product, by practitioner, by zone. Revenue analytics. Retention curves.
Settings & Billing
Subscription management (PayPal-powered). Tier upgrade. Billing controls. Clinic profile and notification preferences.
Get Started
Three steps to live
Register your clinic
Create your clinic profile, add your admin account, configure your location and contact details. Get your unique clinic code.
Invite your practitioners
Share the clinic code with your doctors. They sign up via the doctor flow and link instantly — no approval queue if they enter the code.
Set up inventory records
Add stock with practitioner-entered lot numbers and connect product records to treatments as your team documents care.
Pricing
One platform, three tiers
Starter includes the current clinic workflow for up to 50 linked patients; Pro removes that limit and adds priority support.
Starter
€0/mo
Up to 50 linked patients. Current clinic workflow. Profile submission for directory review.
Pro
€99/mo
Everything currently in Starter. Unlimited linked patients. No Starter-limit notices. Priority support.
Enterprise
Custom
Tailored to locations, seats, and support
Multi-location requirements. 5+ practitioner seats. Tailored scope and onboarding.
Enterprise
Scaling beyond one location?
For multi-location clinics, we assess central inventory, team access, and integration requirements with you. Scope, availability, and support terms are confirmed before purchase.
Practice resources
Evaluate the workflow before the software decision
Decision guide
How to evaluate aesthetic clinic software
A practical buying guide for aesthetic clinics evaluating treatment-documentation software, patient continuity, photo workflows, access controls, resilience and commercial fit.
OpenSOP template
Build a treatment documentation SOP your team can follow
A practical SOP template for assigning treatment-documentation roles, standardising the visit workflow, handling failed uploads and reviewing record quality.
OpenSee Aesthetic Pass on your clinic workflow
20 minutes with the founder. No commitment.
Book a 20-minute demo
See Aesthetic Pass on your real workflow — founder-led, no commitment.
Prefer to start now? Register your clinic.
Ready to run your clinic on Aesthetic Pass?
Talk to the founder first — a 20-minute call to walk through your workflow and see if it fits. Or register your clinic now.