For Clinic Owners & Managers
Aesthetic Clinic SoftwareBuilt Around the Treatment Record
Publish services, accept booking requests, manage provider availability, and connect Google Calendar. Add multi-practitioner management, structured treatment documentation, inventory records, and patient retention in one focused platform for aesthetic clinics.
Start directly or book a 20-minute walkthrough · No commitment
Built for Clinics
Operational tools that scale with you
Aesthetic Pass for Clinics handles the operational layer your clinic actually runs on.
Multi-Practitioner Management
Invite qualified aesthetic providers and preserve each person’s actual professional title. Assign clinic roles (admin / manager / practitioner) without creating separate clinical workflows.
Focused Online Booking
Publish a clinic page, add services and providers, configure availability, review booking requests, connect Google Calendar, and follow conversion from page view to confirmed appointment in booking analytics.
Explore the booking workflowInventory + Lot-Number Records
Vial-level tracking with FEFO depletion. Auto-waste on toxin 48h open-vial. Record Chargennummer and EUR Netto/Brutto values for reorder workflows. Entries remain practitioner-provided records.
Structured Product Documentation
Keep the selected product and practitioner-entered lot number linked to the treatment record. These records support traceability inside your workflow; they are not a manufacturer authenticity certification.
Patient Retention Engine
Automated treatment-recall reminders (timezone-aware, product-duration-based). Provider → patient transactional messaging (photo requests, check-ins, visit reminders) directly to their phone.
Your Command Center
The clinic dashboard
One workspace for bookings, services, provider availability, Google Calendar, inventory, staff, billing, and analytics. Designed for clinic admins and managers.
Bookings
Manage your public booking page, services, provider availability, incoming requests, and Google Calendar connection from a separate web workspace.
Overview
Join code for inviting practitioners. 4 stats cards (total products, low stock, open vials, monthly spend). Inventory charts.
Inventory
Vial-level stock with expiry, lot number, manufacturer. FEFO depletion. Open-vial tracking. Auto-waste on toxin 48h.
Staff
Manage your practitioner team. Bidirectional invite + acceptance. Set clinic roles (admin / manager / practitioner).
Alerts
Low-stock warnings. Expiring vials. Open-vial timeouts. Reorder triggers based on velocity.
Reports
Treatment volume, revenue trends and treatment mix. Booking conversion, appointment outcomes, top services and confirmed booking sources.
Explore reporting and analyticsSettings & Billing
Subscription management (PayPal-powered). Tier upgrade. Billing controls. Clinic profile and notification preferences.
Get Started
Four steps to live
Register your clinic
Create your clinic profile, add your admin account, configure your location and contact details. Get your unique clinic code.
Invite your practitioners
Share the clinic code with qualified aesthetic providers. They use the same professional flow and link instantly when they enter the code.
Publish services & availability
Add the services clients can request, assign providers, set working hours, publish your booking page, and connect Google Calendar.
Set up inventory records
Add stock with practitioner-entered lot numbers and connect product records to treatments as your team documents care.
Pricing
One platform, three tiers
Starter includes the current clinic workflow for up to 25 distinct treated patients; Pro removes that limit and adds priority support.
Starter
€0/mo
Up to 25 distinct treated patients. Repeat treatments for the same patient count once. Current clinic workflow. Profile submission for directory review.
Pro
€99 EUR/mo
Approx. €99/month local equivalent (EUR)
Everything currently in Starter. Unlimited distinct treated patients. No Starter-limit notices. Priority support.
Enterprise
Custom
Tailored to locations, seats, and support
Multi-location requirements. 5+ practitioner seats. Tailored scope and onboarding.
Clinical implementation interview
How Belledox structures aesthetic treatment documentation
Explore a clinical-workflow Q&A with dr. med. Csilla Geleta on treatment records, injection mapping, product context and patient continuity. See how a connected workflow preserves context and creates a record clinicians can review.
Read the Belledox case studyEnterprise
Scaling beyond one location?
For multi-location clinics, we assess central inventory, team access, and integration requirements with you. Scope, availability, and support terms are confirmed before purchase.
Practice resources
Evaluate the workflow before the software decision
2026 buyer's guide
Best aesthetic clinic software in 2026: run the 45-minute live comparison
Compare aesthetic clinic software with a 45-minute live test for anamnesis, consent, treatment plans, charting, injection mapping, booking and reporting.
OpenSOP template
Build a treatment documentation SOP your team can follow
A practical SOP template for assigning treatment-documentation roles, standardising the visit workflow, handling failed uploads and reviewing record quality.
OpenSee Aesthetic Pass on your clinic workflow
20 minutes with the founder. No commitment.
Book an optional 20-minute walkthrough
Share a preferred day, time and time zone. We will confirm the appointment by email within 24 hours — no commitment.
Prefer to start now?Register your clinic.
Ready to run your clinic on Aesthetic Pass?
Talk to the founder first — a 20-minute call to walk through your workflow and see if it fits. Or register your clinic now.