Clinical recordWeight 12%Critical gate
Does one saved visit retain patient, provider, treatment, product, lot, notes and timing together?
Evidence to collect: Reopen two completed fictional treatment records.
Free local-only decision tool
Medical spa software evaluation scorecard
Compare Aesthetic Pass and other med spa software against the same 100-point rubric. Score observed evidence, expose unresolved critical gates, print the decision record, and export one CSV per candidate.
Privacy by design
Candidate name, scores and notes stay in this browser page. They are not submitted to Aesthetic Pass. Do not enter patient information. A file exists only when you choose Download CSV or Print.
- Method
- 14 criteria · 100 published weight points
- Clinical reviewer
- Dr. Adi Zoabi, MD
- Updated
How to use it
Evidence first, score second
- 01
Use the same scenarios
Give every vendor the same fictional intake, treatment, photo, lot, booking and reporting tasks.
- 02
Score what you observed
Leave a criterion unscored until you have product, contract or qualified-review evidence.
- 03
Resolve critical gates
A critical score below 3 remains a warning even when the weighted total is high.
- 04
Export one record per candidate
Download the CSV, attach current vendor evidence and compare like with like.
Optional and local to this page. Never enter a patient or employee name.
Interactive medical spa software scoring criteria
Clinical recordWeight 10%
Can providers map treatment points, record values and verify a reliable total?
Evidence to collect: Complete a mapped injectable scenario from entry through history.
Forms and consentWeight 8%Critical gate
Is intake current to the visit and connected to the correct patient and practitioner review?
Evidence to collect: Complete, close and reopen a fictional intake record.
Forms and consentWeight 7%Critical gate
Are patient and practitioner actions, signing times and planned context retrievable?
Evidence to collect: Inspect the final signed record and audit context.
Evidence and traceabilityWeight 7%
Do optional photos remain attached to the exact patient, treatment and visit?
Evidence to collect: Test no-photo, multi-photo and historical review cases.
Evidence and traceabilityWeight 8%Critical gate
Can the team retain product and lot data with the treatment and clinic inventory workflow?
Evidence to collect: Trace one fictional lot from inventory or entry into the saved visit.
Patient continuityWeight 10%
Can the patient access a useful history and intentionally share it when continuity requires it?
Evidence to collect: Demonstrate the patient view and sharing controls.
OperationsWeight 5%
Do services, availability, booking requests and calendar workflow fit the practice?
Evidence to collect: Follow one fictional booking from public page to confirmed outcome.
OperationsWeight 5%
Can leaders read treatment activity, revenue trend, conversion and appointment outcomes?
Evidence to collect: Inspect available dimensions, date ranges and source definitions.
Security and contractsWeight 7%Critical gate
Does written security evidence support the practice's risk analysis and required safeguards?
Evidence to collect: Review architecture, access controls, audit evidence, recovery and incident materials.
Security and contractsWeight 5%Critical gate
Are roles, vendor access, required agreements and data responsibilities clear in writing?
Evidence to collect: Complete qualified legal and procurement review for the practice's facts.
ImplementationWeight 5%
Can the real team complete routine and exception scenarios on production devices?
Evidence to collect: Measure completion, correction and support burden in a controlled pilot.
ImplementationWeight 3%
Are migration, export, retention and exit steps defined before signing?
Evidence to collect: Review a sample export and written transition plan.
Commercial fitWeight 8%
Is the 24-month total cost clear, including setup, modules, transactions, messaging, training and exit?
Evidence to collect: Use current written pricing and documented assumptions.
Scoring rubric
What 0 through 5 means
0 — Absent
The requirement is unavailable in the evaluated scope.
1 — Very weak
Only a partial workaround or unsupported manual path was observed.
2 — Material gaps
Some capability exists, but important workflow or evidence gaps remain.
3 — Meets need
The demonstrated workflow meets the documented requirement with acceptable evidence.
4 — Strong
The workflow exceeds the baseline requirement or substantially reduces operating friction.
5 — Excellent
The capability is unusually complete, usable and well-supported for this practice's use case.
FAQ
Using the medical spa software scorecard
How is the medical spa software score calculated?
Each criterion is scored from 0 to 5 and multiplied by its published weight. The weighted result is shown on a 100-point scale. Unscored criteria remain visible as evidence gaps rather than being treated as strengths.
Does the scorecard send or store my answers?
No. The candidate name, notes and scores stay in the current browser page. They are not submitted to Aesthetic Pass. A file exists only if you explicitly download the CSV or print the page.
What is a critical gate?
A critical gate is a requirement the practice has decided must pass regardless of the total score. The tool highlights any critical criterion scored below 3 so a strong convenience score cannot hide a material unresolved requirement.
Can I use the scorecard for Aesthetic Pass and its competitors?
Yes. Use the same scenarios, weights, evidence standard and qualified review for every candidate. Export one CSV per candidate, then compare the completed evidence—not marketing claims alone.
Need the shortlist before the score?
Read the current five-platform guide, then return here with the same scenarios and evidence standard.
Published by drylabs GmbH · Editorial policy · Operational evaluation aid, not medical or legal advice.